Tips when using a Church directory Software.
We are living in an era whereby has become a part of our everyday lives. For many churches, having a directory is important, you may be looking to update your church online directory. Having a church directory is one of the best ways that church members can communicate with ease even when it is not during church hours. The truth is that we are at a time whereby most church members may feel comfortable and would prefer to attend the church services remotely. Having an online directory is easier because communication will be much easier.
You need to understand the process of how you can create an online church directory. The following are crucial guidelines that can help you with this crucial process.
The first step is to collect a lot of information. Gather a lot of information so that you can input this information in the directory. Get the contacts of your church members including phone numbers and emails. All the information that you get regarding your church members and their kids will help you to reach out broadly whenever you are making any plans. Also find out the kind of volunteer service that your congregants may be interested in so that in any case that you have an upcoming project that may need their expertise then you can always get in touch with them. When a church has a detailed directory, then it becomes easier to let all the church members know of the big announcements.
Privacy of the information that the congregants will trust you with is crucial.
The best directory software allows you to select the demographics that you want to be shown to the entire church population and the information that should be kept private and accessed to only private members, this way you are guaranteed that the member’s info. will be safe. We have churches that choose to have a church member’s directory and others one for the separate members-only directory. In addition to asking members to login to log in to access information, you can also ask the church members to sign a commitment form, agreeing that they will not share any other members’ personal information with any other person.
Whether you are using a spreadsheet or management software or just a simple document, it is important to back up your information and ensure that you have saved it in more than one location.
Getting in touch with your church members and also collecting all the crucial information from them is not an easy task, it also takes time.